How to create a 'New Defect' in AssetLog

Creating a new defect in AssetLog allows you to document malfunctions, damage, or non-conformities directly on specific assets. This ensures issues are tracked centrally, linked to the correct location and asset, and can trigger follow-up actions such as tasks, repairs, or inspections. It supports proactive maintenance, reduces risks, and helps demonstrate compliance with standards like NEN 3140 through clear historical records of asset conditions.

1. Go to https://my.assetlog.nl/my-dashboard
   
   The dashboard is the starting point for all AssetLog activities. It shows an overview of projects, notifications, and quick links. Access here ensures you begin in the correct context for project selection.
   
   
2. Click "Projects"
   
   Projects groups all your asset management work by client or site. This organizes buildings, assets, and related data logically. Choosing the right project keeps everything structured.
   
   
3. In the relevant Project, click "Manage project"
   
   Manage project opens the full administration area for that project. It provides access to assets, buildings, and management tools. This step centralizes control over project-specific elements.
   
   
4. Click "Assets"
   
   The Assets view displays the hierarchical list of buildings, floors, rooms, and registered assets. This navigation structure mirrors real building layouts. It enables precise location of the asset with the defect.
   
   
5. Click the relevant Building (in this example: "Damstraat 1")
   
   Selecting the building drills down to its floors and rooms. This ties the defect to the correct physical location. Accurate linking improves traceability for maintenance teams.
   
   
6. Click the relevant Floor (in this example: "1st-floor")
   
   Choosing the floor narrows the scope further within the building. This hierarchical approach keeps asset data organized. It helps technicians find the issue quickly on-site.
   
   
7. Click the relevant Room (in this example: "office-1")
   
   Selecting the room shows all assets located there. This level provides the most detailed context for asset-specific issues. It ensures defects are reported against the exact space.
   
   
8. Click the relevant Asset (in this example: "Mobiele Airco")
   
   The asset detail page displays history, documents, and available actions. This context is essential for accurate defect description. It connects the issue directly to the affected item.
   
   
9. Click "Actions"
   
   The Actions menu lists quick operations available for the asset. It includes options like editing, reporting, and adding defects. This keeps common tasks easily reachable.
   
   
10. Click "Add defect"
    
    This opens the defect registration form tied to the selected asset. It starts the formal logging of the issue. The defect becomes part of the asset's history and visible to relevant users.
    
    
11. Fill in the 'Description' field (in this example: "demo_blocked-air-filters")
    
    The description clearly states what is wrong with the asset. Use specific, concise wording for quick understanding by technicians. This field is critical for prioritization and resolution.
    
    
12. Add all "Defect details" information
    
    Defect details may include severity, photos, notes, or category. Providing complete information speeds up handling and decision-making. Comprehensive input supports better maintenance planning.
    
    
13. Click "Save"
    
    Save submits the defect record to the system. It stores the entry linked to the asset and notifies relevant parties if set up. The defect is now tracked for follow-up actions.
    
    
14. A 'New Defect' is added to an 'Asset'
    
    The defect appears in the asset's overview or log. It is now part of the permanent record for that asset. This completes registration and enables further processing or inspection.